# How to win garbage and recycling contracts in BC

> BC municipalities, regional districts, school districts, health authorities and parks buy garbage, recycling and organics collection. Large curbside programs go to big haulers, but bins at schools, parks, facilities and events are within reach of local operators. Contracts usually run several years, priced per lift, per bin or per month, with disposal handled as the tender says.

By: CrewBid Team. Source page: https://crewbid.tech/guides/waste-collection-contracts-bc

Every public site makes waste: schools, rec centres, parks, clinics, offices and works yards. Some buyers bundle all of it into one big contract, but many tender collection site by site or region by region, which leaves room for local haulers.

## Who buys waste collection?

- **Municipalities**, for curbside collection programs and for bins at civic facilities and parks.
- **Regional districts**, for transfer stations, rural depots and hauling between sites.
- **School districts**, for garbage, recycling and organics at every school.
- **Health authorities**, for hospitals and clinics, often with separate contracts for regulated medical waste.
- **Parks and event organizers**, for seasonal bins and event clean-up.

_Live bid numbers for this topic are on the web page: https://crewbid.tech/guides/waste-collection-contracts-bc_

## What kinds of contract are there?

- **Curbside programs** cover every household in a municipality: trucks, routes, carts and customer service. These are large and usually go to big haulers.
- **Site collection** covers bins at a list of buildings, with a size and pickup frequency for each. This is the most common tender for smaller operators.
- **Roll-off and hauling** covers large containers for works yards, clean-ups and construction.
- **Event and seasonal service** covers bins for summer parks and events.

## What does a site collection tender ask for?

A table of sites, each with bin types and sizes, streams (garbage, recycling, organics) and pickup frequency. You price each line. The tender may also ask you to supply bins, report weights, and show where each stream goes.

Read for:

- **Who pays disposal** fees, you or the buyer.
- **Diversion reporting**: monthly weights by stream, if the buyer tracks recycling targets.
- **Access**: pickup windows that avoid school drop-off and busy hours.
- **Extra pickups**: the rate for an unscheduled lift.

## How do I price it?

1. **Route time**: how long each site takes, and how they fit into your routes.
2. **Truck costs**: fuel, maintenance, insurance and driver wages.
3. **Disposal and processing** fees, if they're yours to pay.
4. **Bins** if you supply them, spread over the term.
5. **Price changes** over a multi-year term. Check whether the tender allows fuel or index adjustments.

> [!tip]
> Sites near your existing routes are cheaper to serve. Bid the ones that fit, and say so in the proposal if it's scored on more than price.

## What wins?

- **Reliable pickups** on schedule, and backups when a truck breaks down.
- **Clear disposal records** and diversion reports.
- **Safe driving and backing** near schools and public spaces.
- **Clean paperwork**: WorkSafeBC clearance, liability and auto insurance.

## When do waste tenders come out?

Collection contracts come up when their term ends, often every three to seven years, so the renewal calendar matters more than the season. Parks and events bins are tendered ahead of summer. Regional districts may tender hauling between depots and transfer stations as one larger contract.

## What are common mistakes?

- **Underpricing route time** for sites far from your other customers.
- **Forgetting price changes** over a long term.
- **Missing a stream**, such as organics, that the tender lists separately.

## Where to go next

Read [unit rates and estimated quantities](https://crewbid.tech/articles/unit-rates-estimated-quantities) for per-lift pricing, and the [junk removal](https://crewbid.tech/trades/junk-removal) trade page for one-off clean-ups.

## Sources

- [Why a clearance letter is needed (WorkSafeBC)](https://www.worksafebc.com/en/insurance/why-clearance-letter)